Microsoft 365

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Microsoft 365 (formerly Microsoft Office 365) is a suite of integrated productivity, creativity, and collaboration tools available to all Winona State University students and employees. The suite includes the latest version of familiar Office applications (e.g., Word, PowerPoint, Excel) for installation on your PC or Mac, a cloud-based file storage system called OneDrive, a web portal for accessing online Microsoft 365 Apps and services, and apps that can be installed on your mobile devices. All laptops provided through the eWarrior Digital Life and Learning Program and all Winona State University desktops in offices and labs come with Office applications installed. All Minnesota State schools use Microsoft 365 Apps under a single license, facilitating sharing, communication, and collaboration across the system.

Access your Microsoft 365 web portal

Log in to your Microsoft 365 web portal (Fig 1) to:

  • Read and send email in the online version of Outlook
  • Open your OneDrive cloud file storage
  • Use online versions of Microsoft 365 Apps (e.g., Word, Teams) and other online services and resources
  • Install desktop versions of Office applications on your computer
  • Change your Microsoft 365 settings

Enable multi-factor authentication

Winona State University Information Technology Services strongly recommends enabling multi-factor authentication (MFA) on your Microsoft 365 account. Once enabled, you will verify your credentials using a second method only available to you (e.g., respond to a notification sent to your phone) when signing in to your Winona State University Microsoft Office 365 account. MFA is the best way to prevent someone who steals your StarID password from accessing your Microsoft 365 account.

Use installed desktop applications

Pre-installed applications

The following Microsoft 365 Apps are pre-installed on all Winona State University laptop and desktop computers. Find and open them the task bar and Start menu in Windows or the dock and Applications folder on your Mac.

  • Word
  • Excel
  • PowerPoint
  • OneNote
  • Outlook

OneDrive Sync

The OneDrive Sync application that maintains a copy of your OneDrive folders and files on your computer for offline access, does not come pre-installed on Winona State University computers, but can be installed from the Microsoft 365 web portal.

Teams

The desktop version of Teams does not come pre-installed on Winona State University computers, but can be installed from the Microsoft 365 web portal.

Installing Microsoft 365 on other computers

Through our Winona State University license, you can install Office 365 applications on up to five computers, including personally-owned laptops and desktops.

Use mobile apps

Outlook

Winona State University Information Technology Services strongly recommends using the Outlook app to access your Winona State University email on your Android and iOS mobile devices versus your device's native email app. Download and install Outlook on your device as you would any app and then add your Winona State University email account.

Microsoft Authenticator

Winona State University Information Technology Services strongly recommends using the Microsoft Authenticator app on your Android and iOS mobile devices for multi-factor authentication on your Microsoft 365 account.

Other common apps

Download mobile versions of common Office 365 applications to your Android and iOS devices. This includes Word, PowerPoint, Excel, OneNote, and Teams.

Screenshots

More wiki articles

External links